NibNotesYour recordings, transcripts, and notes stay on your device
When NibNotes records a meeting, the audio is captured and converted to text on your computer. It is not streamed or uploaded to us or anyone else. The resulting notes, transcripts, and any audio you choose to keep are saved to a folder on your machine that you control. We never receive them, and we cannot read them.
By default, NibNotes deletes the raw audio once the transcript is saved, keeps the text transcript for about two weeks, and keeps your notes indefinitely. All of this is configurable in Settings → Output, so you can keep the audio and transcript longer, or keep less.
What is sent to write your notes
To turn a transcript into a written summary, NibNotes sends the transcript text, not the audio, to an AI language model. You choose how:
- Built-in AI (included with a purchase): the transcript text is routed (via OpenRouter) to a top AI model, Claude by default, under no-training and zero-data-retention terms. The model may run on a zero-retention-certified cloud host.
- Your own API key: the text goes directly to the provider you choose (such as Anthropic, OpenAI, Groq, or OpenRouter) under your own account and that provider's terms.
- A local model: run a model on your own machine and nothing is sent off your computer at all.
NibNotes shows a network activity log inside the app that records every outbound connection it makes, so you can see exactly what leaves your machine and when.
Your account, trial, and billing
To sell NibNotes and provide the free trial, we keep a small amount of account information:
- Your email address, so we can send your license and, before the trial ends, a reminder.
- Payment is handled by Stripe. Your card details are entered into Stripe and stored by Stripe. NibNotes never sees or stores your card number. We hold only opaque customer and payment identifiers that let us charge the agreed one-time price.
- For the built-in AI, we provision a spend-capped key through OpenRouter tied to your account so credits can be applied.
- We use Resend (resend.com) to send your account emails: trial reminders, receipts, and cancellation confirmations. It receives only your email address for this purpose.
We use these details only to run your license and billing. We do not sell them.
Analytics and tracking
NibNotes does not include advertising, third-party analytics, or usage tracking. The app connects out only to do its job: check your license, provision or use AI credits, download the speech model on first run, send transcript text when you generate notes, check for a new version, and fetch your calendar feed if you have linked one. All of it is visible in the in-app network log.
Data retention and deletion
Your notes, transcripts, and audio live on your computer; delete them any time by removing the files. Account and billing records are kept while your license is active and for as long as needed to meet legal and accounting obligations, then removed. To close your account or request deletion of your account data, email support@nibnotes.com.
Children
NibNotes is a tool for work and is not directed at children under 13, and we do not knowingly collect their information.
Your rights
NibNotes holds very little about you: essentially your email address plus opaque payment and AI-provider account identifiers. Your meetings, recordings, transcripts, and notes never reach us; they stay on your computer. For the limited account data we do hold, you have rights over it:
- If you're in the EU or UK (GDPR), you can access, correct, delete, or receive a copy of your personal data, and object to or restrict certain processing. The data controller for this information is Pratt Ventures LLC.
- If you're a California resident (CCPA/CPRA), you can request access to, a copy of, correction of, or deletion of your personal information, and you won't be treated differently for exercising these rights.
- We do not sell or share your personal data for advertising or cross-context behavioral advertising; we hold no advertising or tracking data to sell.
- To exercise any of these rights, email support@nibnotes.com and we'll take care of it.
Changes to this policy
If we change how NibNotes handles data, we'll update this page and its "last updated" date. Material changes will be noted on nibnotes.com.
Who this covers
This policy applies to the NibNotes desktop application and the nibnotes.com website, both operated by Pratt Ventures LLC ("NibNotes," "we," "us"), a Utah limited liability company. Questions? Email support@nibnotes.com.
Contact
NibNotes, support@nibnotes.com.